Trailblazers Tech Solutions Blog
Tip of the Week: Three Ways to Make All Meetings Better
Remote collaboration, especially online meetings, have recently surged in popularity amongst businesses. However, as this has happened, many new adopters have gotten the impression that they just can’t accomplish as much as they could otherwise. To help readjust this perspective, we wanted to share a few productivity tips to apply to your next remote (or even in-person) meeting.
Establish a Schedule and Stick to It
For any meeting to be worth the time it takes, there must be a suitable balance between how much time is spent and how much is accomplished in that time. Preparing an agenda for the meeting will help to keep your team on track, as well as give them the opportunity to come to the meeting with their thoughts somewhat formed.
Of course, this will also require the meeting to progress as planned. Giving one of the participants the responsibility of guiding the group through the agenda is advisable, along with the capability to mute the other participants if need be.
Using the Right Tool
With so many solutions now devoted to providing teams with the capability to remotely collaborate, there are a lot of options that businesses can choose from. While we’re going to refrain from sharing any specific recommendations, we do want to go over a few considerations you need to keep in mind as you make your selection:
- What functions and features will your remote meetings require?
- How many people does the conferencing platform need to support?
- Can your other tools and solutions play a role, either via integrations or concurrent use?
Once you’ve answered these questions, you’ll be in a much better position to select the tool that will serve you best.
After the meeting has concluded, you don’t want to risk losing any of the insights you may have generated during your conversation. While remote conferencing often features the capability to record your conversation, taking notes and distributing them to the group is always a recommendation. This helps to keep the conversation in mind, as well as provide a reference as to where the meeting ended.
What are some of the ways that you’ve drawn as much value out of your remote meetings as possible? Leave some tips for us in the comments!